BAD CHECKS

(adapted from Appendix E of the Treasurer's Handbook)

Bad checks can happen to good people. The vast majority of bounced checks will be made good immediately. The only checks you as a treasurer are concerned with are checks made out to the group, any requests for information from merchants, non-SCA groups or individuals should be forwarded to the seneschal.

RECOVERY STEPS

If, at any point, the debtor wants to work something out with you, set up a payment schedule. This schedule may extend over the course of few months, but should not exceed six months. The recommended repayment plan should include a down payment of one-third of the total debt owed. A letter detailing the repayment schedule should be sent to the debtor with one copy kept for your files. Indicate in all your correspondence that money orders or cashier's checks are the only acceptable forms of repayment.

Otherwise, follow these steps one by one until you have exhausted all efforts to recover the funds and any fees you have been charged, or it is decided by the Financial Committee and someone higher up in the Kingdom, that it is no longer worth pursuing.


TEMPLATE LETTER TO RECOVER FUNDS - FIRST TRY

Society for Creative Anachronism, Inc.
< branch name >
Office of the Chancellor of the Exchequer

< Your Address >
< Today's Date >

< Their Name>
< Their Address>

Dear < Their name>:

We received your check numbered _________ and dated _________ which was written for $_________. It was deposited on ________________.

It has been returned by our bank due to < account was closed/insufficient funds/explain other reason>, and we have been charged $____________. Please send a money order for $________________ (outstanding amount plus our bank fees) within 30 days of the date on this letter to the above address, made out to 'SCA, Inc. -< branch name>', or contact me at the above address to make other arrangements.

If there is a problem, please let me know so that a payment plan suitable to both you and our organization can be arranged.

Thank you for your prompt attention to this matter.

Sincerely,


< Your Name>
< Your SCA Name>

cc: < Seneschal's name>, Chapter Vice President - < your branch name>


TEMPLATE LETTER TO RECOVER FUNDS - SECOND TRY

Society for Creative Anachronism, Inc.
< branch name>
Office of the Chancellor of the Exchequer

< Your Address>
< Today's Date>

< Their Name>
< Their Address>

Dear Sir or Madam:

On ___________, I sent you a letter notifying you that our bank had rejected your check numbered _________ and dated _________ which was written for $_________. It was returned because < account was closed/insufficient funds/explain other reason>. We have been charged by our bank $________.

In that letter, I asked you to please send a money order for $_________ (outstanding amount plus our bank fees) within 30 days of __________ to the above address, made out to 'SCA, Inc. - < branch name>', or contact me at the above address to make other arrangements. I have enclosed a copy of this letter.

To this date, I have received neither a money order, any contact from you regarding when I may expect the money order, nor a request to make other arrangements. I realize that this may be a simple error. However, we are entitled to report this incident to the credit information networks, and may do so, if the situation is not remedied within 30 days of this letter.

Thank you for your prompt attention to this matter.

Sincerely,


< Your Name>
< Your SCA Name>

Enclosure

cc:
< Seneschal's name>, Chapter Vice President - < your branch name>
< Seneschal's name>, Chapter Vice President - < their branch name>
< Exchequer's name>, Chancellor of the Exchequer - < their branch name>
< Kingdom Exchequer's name>, Kingdom Chancellor of the Exchequer

This is not an official webpage of Calontir or of the Society for Creative Anachronism, Inc. The maintainer of this page is Evelyn Alden (Katriana op den Dijk.) It is not a corporate publication of the Society for Creative Anachronism, Inc. and does not delineate SCA policies. In cases of conflict with printed versions of material presented on this page, the conflict will be decided in favor of the printed version.

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